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Unveiling the Essential Dates for January and February 2025: HR Tasks, Compliance, and Employee Announcements

Writer's picture: Jenay RhoadsJenay Rhoads

As we enter 2025, January and February essential dates for HR that every leader and HR professional should prioritize. From compliance deadlines to health observances, these months shape the organizational landscape for the year ahead. Whether you're preparing for federal compliance or launching health initiatives, let's look at the essential dates you need to know.


Key Observances in January and February


January isn’t just the start of a new year; it’s also National Blood Donor Month and Cervical Health Awareness Month.


Close-up view of a blood donation setup
A blood donation setup highlighting the importance of giving blood.

Supporting blood donation and health awareness strengthens community connections and improves workplace health. Similarly, distributing information about cervical health can demonstrate your commitment to employee wellness.


February brings even more critical observances: American Heart Month and Teen Dating Violence Awareness Month.


Wide angle view of a heart-healthy meal spread
A heart-healthy meal spread showcasing nutritious food choices.

These initiatives highlight the importance of cardiovascular health and raising awareness about healthy relationships among teens. Consider hosting workshops on heart-healthy eating or collaborating with local organizations that focus on relationship education. Programs promoting exercise can engage employees effectively. Research indicates that regular physical activity can reduce the risk of heart disease by approximately 30-40%.


Human Resources Task Reminders


The beginning of the year is a hectic period for organizations. Conducting annual HR audits and reviewing existing HR policies ensures compliance and readiness for the upcoming months.


This is also the right moment for employees to complete their annual anti-harassment training. Reports indicate that companies offering training see a 30% decrease in harassment claims.


Tax season preparation is another key responsibility. Be sure to distribute prior year's total rewards statements outlining compensation and benefits. This not only keeps employees informed but also sets expectations for the current year.


With compliance in mind, remember that the Medicare Part D Disclosure form is due by March 1st.


a poster listing the dates in the blog that HR and leaders should know for february and january
Compliance and HR Dates to Remember

Essential Dates for HR in January 2025


As we look at January 2025, these dates are essential:


January 31st

  • Submit the Annual Federal Tax Return (Form 944).

  • Distribute W-2 and 1099 forms to employees. Filing Forms W-2 and W-3 with the Social Security Administration (SSA) is crucial for accurate employee reporting.

  • Quarterly Forms 941 and 720 must be filed. Additionally, ensure that Forms 1095-B and 1095-C are delivered to employees.

  • Lastly, send Form 1099-NEC to the IRS and relevant workers.


These reminders are vital for smooth compliance and ensure employees receive their necessary tax documents on time.



Essential Dates for HR in February 2025


As we transition to February, be mindful of the following deadlines:


February 1st

  • Post the OSHA Form 300A, which outlines workplace injuries and illnesses. This keeps everyone informed and aware of safety protocols.


February 10th

  • If applicable, submit the Annual Form 940, but only if quarterly FUTA taxes were timely paid.


February 15th

  • Ensure any changes to employee W-4 forms are submitted.


February 17th

  • Form 1099-MISC is sent to recipients when reporting amounts in boxes 8 and 10.


February 28th

  • The deadline for paper filing ACA forms, especially Forms 1095-B and 1095-C, is critical. Submissions need to be accurate to avoid potential penalties.


Staying aware of these deadlines helps maintain compliance and build trust with your employees.


Preparing for a Productive Year


As January and February roll in, it is crucial for organizations to stay organized and proactive. By understanding key dates and deadlines, you can manage your responsibilities effectively and engage employees in meaningful activities.


Kick off the year by planning for these essential dates while promoting community engagement around health. By maintaining effective organizational practices and championing initiatives, you contribute to a workplace culture that is informed, supportive, and proactive.


Focusing on these key dates and encouraging participation in health awareness initiatives can make a positive difference while ensuring compliance throughout the year.


At Dunedin HR Solutions, we’re committed to supporting your HR needs. That’s why we’re offering a **Free Organizational HR Assessment**.


Stay prepared, and make 2025 a successful year for your team!

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jenayrhoads@dunedinhrsolutionsllc.com

727-455-2771

The information contained on this is considered general information: guidance and advise only and does not constitute, nor is it a substitute for legal advice. This information is intended solely for informational purposes. Opinions are based exclusively on the facts and circumstances known to the firm and firm representatives and employess on the basis of your representation, explicit or implied.  

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